Vendor needs to provide records storage services to the government authority located in Carson, NV.– Utilizing a bar–coding system, contracted vendor will create and maintain an inventory list of all current individual inmate files.– This currently is at approximately 10,000 boxes and increasing by approximately 200 boxes a month.– Upon request from OMD, contracted vendor will pick up inmate storage files and move them to the contractor’s off–site storage location to be catalogued and added to the inventory database.– With advanced notice, contracted vendor’s off–site storage location must be accessible to during regular business hours for file audit purposes.– Contracted vendor must supply with all file numbers and contents.– The contracted vendor will deliver to agency, in a mutually agreed upon electronic format, an inventory of all files in its possession.– Contracted vendor will perform prompt, accurate data entry of additional files on an on–going basis as requested by OMD, with the method of information transfer to be determined by OMD.– Contracted vendor must ensure that files or records in contracted vendor’s possession will not be destroyed.
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