(1) Vendor needs to provide elected officials training conference service to the government authority located in Carson City, NV. – The facility must have a venue with the capacity to host a conference with 100 attendees including a room block forthose individuals and an additional 25–30 presenters/panelists, conference/meeting rooms, 3 breakout rooms, vendor demonstration space, catering, audio/visual, and professional event coordinator services. – The tentative conference schedule is below, but schedule deviations of one week earlier or later may be possible with at least 12 months prior notice.– The availability of individual rooms– A minimum room block of 120– Ability to host a vendor area with up to 4 vendors.– Ability to host meals for five event days of up to 100 people, and a separate banquet dinner for up to 75 people.– Ability to host a welcoming reception of 100 people.– Ability to host multiple concurrent technical breakout sessions on five consecutive conference days, with multiple floor plan layout diagrams to change based on topics being presented.– Ability to host space for one registration desk– Ability to cater breakfast, session breaks and other event needs for 75–100 attendees.– Application must include proof of experience with professional event coordination.– Be able to provide audio and visual support for technical sessions, dinners, meetings, and other events.– Provide a cancellation policy.– Provide billing arrangement options.– Provide the group room rates and reservation cutoff date.(2) A pre–bid conference will be held on April 30, 2025.
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